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Planning Your Special Event

Flavours, University of Missouri St. Louis is committed to making your event a success. Our team of catering professionals is available to assist you with planning every aspect of your event. Our culinary team has designed a diverse menu to fit a wide range of budgets and tastes, including regional ingredients, UMSL favorites, and specialty items. Should you desire a customized menu for your event, we will be happy to meet with you to create a special menu for your specific needs. Our goal is to provide you with the freshest selections of food items, beautifully displayed, and served professionally by our highly trained staff as we strive to exceed the expectations of every single guest.

Our culinary professionals take great pride in using sustainable and local foods to create fresh, healthy and delicious menus. We are committed to growing and improving sustainable practices at UMSL.

For general questions regarding catering please contact us at or 314.516.4321.

For special events or customized menus contact Kim Sunde, Director of Catering, at 314.516.4324 or to set-up an appointment at least 2 weeks prior to your event.

Planning Your Special Event

We pride ourselves in being able to meet everyone’s catering needs. The following steps will help you through the process of organizing your special function.

Arranging and Reserving a Date

Before placing your order for events held in the Provential House, JC Penney Building, or Millenium Student Center you must have a reservation ID number. To schedule a reservation at these locations you will need to contact the individual centers’ operation offices. A reservation id number will not be required by Catertrax for all other locations.

Catering Food and Beverage Tables

Please be sure to make arrangements to have food and beverage tables for your catering. We recommend 8 foot tables for appropriate skirting or draping. Each menu category will describe linen, if any, that is included. Additional linen can be ordered from the Additional Services category.

Evening and Weekend Banquet Pricing Terms

Buffet prices are based on two hour service times from start of meal to end of program. Longer program times will require additional fees of $45.00 per hour or $20.00 per half hour.

Guarantee and Payment

All prices listed are in U.S. currency.

Payment must be received prior to the execution of your catered event. Accepted forms of payment include Visa, Master Card, American Express, cash, check, purchase order, department MoCode and foundation accounts.

If your group is not a university, college or school:

  • A deposit of 75% is required two weeks prior to your scheduled event with the balance due on the day of the event.
  • An administrative fee 18% will be added to your bill. Prompt payment within guidelines or payment with a credit card will reduce the administrative fee by one half.
  • Sales tax of 8.68% will be added to your bill.
  • A credit card number must be submitted for incidentals. Any additional charges within three (3) days of the event, as well as any hosted bar charges on the night of the event, will be charged to the credit card on file. If a credit card will not be used for incidental charges, an advance cash or check payment must be provided and incidental charges will only be available to the level of advance provided.

  • If you are a tax-exempt organization:

  • You must submit a copy of your tax exemption certificate prior to the date of your scheduled event.

    Delivery Fees

    There is no delivery fee for catering services held on the main University Campus. Additional deliveries for an order, per the customer’s request, for add-ons, changes, etc. are available for $25.00 per additional delivery.

    Deliveries beyond the main UMSL Campus will be subject to a delivery fee of $50.00 or 10%, whichever is greater.

    Service Attendants

    Select buffet prices include the appropriate number of attendants for two hours. All other orders may add an attendant seven (7) business days prior to the event for $25.00 per attendant per hour.

    Touhill PAC standards require linen and service attendants for all events.

    China Service

    All deliveries include high quality disposable serviceware. China service is available for $3.50 per guest. China is included at no additional charge for events held in the Millenium Student Center. Events held in the JC Penney building may request china for $1.25 per guest. Service Attendants are highly recommended for china events.

    Late and Minimum Charges

    A late charge will be assessed for any event booked with less than seventy-two (72) business hours notice of 10% or $30 whichever is greater. There will be a minimum charge of $50.00 for beverage orders and for food orders. Arrangements for orders less than the minimum amount can be made if they are picked up during agreed upon office hours, or Sodexo will deliver the order with a $30.00 delivery fee.

    Changes to Orders

    Changes to orders should be requested through CaterTrax. Three changes may be made to an individual order, each change thereafter will incur a $10.00 administration fee.

    Some menu items/buffets are set with a minimum order. For guest counts lower than the minimum please contact the catering office for appropriate pricing.

    Special Dietary Needs

    New menu categories have been added for vegan and gluten-free diets. Guests who have special dietary restrictions can be accommodated with advance notice for served meals and buffets. Please contact our office for more information or specific requests.

    Food Removal Policy

    Due to health regulations, it is the policy of Sodexo Catering that excess food items from events cannot be removed from the event site. Buffets must be closed 3 hours after delivery time.

    Items purchased for pick up should be properly stored prior to the event and removed and disposed of by the host of the event.


    Requests for beverage billing based on consumption may be accommodated for $25.00 per hour for the duration of the event. Alcohol bars will be exempt from this additional charge.

    Refreshes are only guaranteed at the time scheduled on the BEO and are $25.00 per refresh plus the refresh amount. We are happy to accommodate unscheduled refresh requests, if scheduling allows, for the same charge.

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